Get Control and Visibility of Your Physical Assets With Our Facilities Management Services

Data Fleet provides the latest asset registry, tagging, property assessment, and lifecycle management tools. Now you can eliminate guesswork, gain access to critical data about your physical assets, and make operational decisions that improve efficiency and save money.

Why Is Asset Inventorying & Tagging Crucial?

Performing asset inventorying, tagging, and assessments on all your major assets and mechanical equipment are crucial. Utilizing a computerized maintenance management system (CMMS) with fresh, valid data will unlock hidden cost-saving potential with the newly inventoried data.

With accurate data, you can significantly improve your operating cost and the time it takes to respond to issues by ensuring you can get the right service/solution provider to address your needs the first time.

Besides the collected asset data, inventorying includes a condition assessment. This process can lead to the discovery of potential premature asset failure or of unsafe conditions that should be rectified immediately. Also, any assets identified as “high risk” are accompanied by photo documentation.

Asset Inventorying & Tagging Services

Major asset inventorying and tagging is a method of cataloging physical assets to streamline monitoring and management. Tags, each with a unique QR code, are affixed to each asset. When integrated into a CMMS system with other pre-existing data, companies can pull up maintenance schedules, determine an asset’s status, and more. The result is an organized asset of essential information, allowing you to manage assets and equipment now and long term across all your locations.

The following are some of what Data Fleet’s asset inventorying and tagging services organize and store for easy accessibility:

  • All the major assets that you own, rent, or lease at multiple enterprise-wide facilities
  • Condition of assets
  • Warranty information of your critical assets
  • Inventory date
  • Asset make, model, and serial number

While there are several benefits of our asset inventorying and tagging services, the following provides a foundation for managing business functions and establishing seamless workflows:

Monitoring Physical Assets

By consolidating and tracking assets through one platform, companies can better understand their complete asset portfolio, quickly identify needs, and reduce waste.

Streamline Asset Maintenance

Most major assets require periodic or ongoing maintenance, which can fall behind with manual maintenance schedules. With Data Fleet’s digital asset tagging solution, companies can receive alerts to ensure scheduled maintenance is never missed.

Meeting Regulatory Compliance

Many heavily regulated companies must capture and report data to prove compliance. Asset inventorying and tagging help businesses meet equipment calibration, testing, and maintenance requirements. Also, Data Fleet pairs its services with CMMS integration so companies can quickly generate required reports.

Providing Better Customer Service

Because asset inventorying and tagging allows companies to maintain better working equipment, the result is improved customer satisfaction.

Property Condition Assessments

Because major assets will not last forever, it’s essential to know where each one resides with the lifecycle to avoid unplanned asset downtime. Also, an asset’s lifecycle can play a significant role in a business’ budget and operational efficiency.

During asset inventory and tagging, we perform a standard assessment of your equipment, machinery, and properties that detail its health, and general condition. Because most major equipment, machinery, and property are costly, it’s good to monitor asset conditions continuously and perform the maintenance tasks to keep them working correctly. As a result, your facilities management team can plan for maintenance, prioritize replacement, and budget accordingly.

How does Asset Inventorying
Tagging & Condition Assessment work?

Inventory Identification

Data Fleet works with your management team to develop the specific asset types you want to inventory.

Inventory Detail

Each asset type is broken down into further subtypes to allow greater detail.

Data Collection & Assessment

Data collected on each asset includes type, make, model, serial number, location, photographs, etc. A condition assessment is performed detailing the age and general condition of inventoried equipment and property. Photo documentation is done for any inventoried equipment or property in immediate need of repair or replacement, and the asset is marked as “high risk.”

QR Codes & Customizing Tags

Typical asset tags are made from either polycarbonate (for internal assets) or aluminum (for external assets). Tags can be customized but usually include a QR code and your company logo. Next, a pilot is performed, and a playbook is developed to ensure consistency across the entire book of business for inventoried asset types and tag placement.

Seamless Data Import

The new, valid digitized data is seamlessly imported into your CMMS from the Property Echo portal, where users can begin placing work orders, and management can start analyzing data.

Inventory Identification

Data Fleet works with your management team to develop the specific asset types you want to inventory.

Lifecycle Management Services

At Data Fleet, we have designed our ongoing lifecycle managed services to support you and your business growth. When you partner with Data Fleet, we help update your asset registry when you introduce new or revised asset changes. Also, we assist in adding these changes to your CMMS system through our ongoing CMMS data implementation services.

Besides continuous asset data collection, our lifecycle managed services also include reporting, benchmarking, and the use of analytic information to uncover insights into where risks are located, how assets are used, and how to optimize costs without incurring additional risk.

While there are many opportunities to extract value from the asset registry data, the following are two that can have a significant impact on the bottom line:

Predictive Maintenance

With current inventory data on hand, we can help you reliably estimate when a piece of equipment needs inspection or when it may fail before failure occurs. As a result, you will stay current on safety checks and proactively shop for the best price on a replacement or repair before it is needed.

Capital Planning

By leveraging lifecycle managed services, we can help you protect future capital expenditures. When we project capital expenses based on life cycle and repair algorithms, we will help you plan for any future financing you may need.

Computerized Maintenance Management System (CMMS)

After the inventorying, tagging, and condition assessment process, it is vital to integrate the data into a computerized maintenance management system. Using a CMMS platform allows work order management and data analysis across time as follows:

Step 1

Scan the QR code on the asset tag for the defective asset and place a work order to the relevant vendor.

Step 2

The assigned vendor accesses the CMMS to view service history and equipment manuals. They then update the CMMS, documenting the defect along with the repair work performed.

Step 3

The vendor invoice is tied to the work order so you can track spending. When the repairs are completed and work orders closed out, the data is available for analysis.

Other Services

Spatial Capture Services

Using advanced technology, we scan your building to create a digital twin walkthrough. Also included are floorplans and CAD-compatible outputs, so you have insights into your internal needs now and in the long run.

Property Echo ™

This tool is Data Fleet’s proprietary software that acts as a communication bridge between our field and application services and your facilities and your CMMS platform. It allows us to accurately upload information about your inventory, tags, and property assessments. Also, it helps support our ongoing managed lifecycle services. Furthermore, it allows for reporting and other vital services.

Return on Investment & Total Cost of Ownership

Keeping an evergreen asset registry is critical because “you can’t manage what you don’t know.” With Data Fleet’s help, you can realize the following and more.

Companies have realized up to 20x cost savings with increased visibility and knowledge, helping to optimize CMMS performance.
When your asset inventory registry is current and properly tagged, the cost-saving impact in these areas has proven significant, especially when integrated into a CMMS system. Companies have reduced their overall repair and maintenance spend by 18% to 20% alone.
With accurate data on all major assets in a centralized CMMS platform, companies have minimized risk, improved operational efficiency, maximized asset uptime, and improved business performance.